KIVU EXPENSE

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AP automation • T&E • Card spend • Vendor portal

From chaos to control —
AP automation, T&E, card spend, and vendor portal on one platform.

KIVU sits on top of your existing ERP. Replace email and spreadsheets with a single workflow for invoices, expenses, and card spend, while giving vendors a modern self-service portal.

  • Automate invoice capture, coding, approvals, and posting into your ERP.
  • Control card and T&E spend with real-time limits, policies, and receipt capture.
  • Give vendors a self-service portal to submit invoices, track payments and control fraud.
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Built for finance leaders on Microsoft Dynamics 365, NetSuite, Sage, SAP, QuickBooks, and other ERPs.

What finance teams get with KIVU

Invoice processing time

save 60%

Manual AP tasks

save 70%

Spend visibility

Real-time

Layered on top of your ERP

KIVU connects to your existing ERP or accounting system so finance can automate AP and spend without changing core financials.

The value KIVU delivers.

Illustrative impact when finance teams automate AP, enforce policy-driven card spend, and give employees and vendors a single, guided workflow.

Fraud & risk

Fewer high-risk payments

Stop duplicates, approval rules and anomaly flags help prevent suspicious or out-of-policy invoices and card transactions from being paid.

AP efficiency

Fewer hours on data entry

Invoice capture and smart coding rules reduce manual keying so AP staff can focus on exceptions, vendors, and analytics instead of repetitive typing.

Employee time

Faster receipts & reports

Mobile receipt capture, automatic card matching, and guided forms cut the time employees spend chasing receipts and completing expense reports.

Spend optimisation

Less wasteful card spend

Policy-driven limits and merchant controls on fully integrated cards help cut non-compliant T&E, reduce maverick purchases, and free budget for priority projects.

A single platform for all non-payroll spend.

Instead of stitching together invoice scanning, expense tools, card portals, and vendor inboxes, KIVU brings everything into one place – with controls that ERP modules and point solutions often lack.

AP automation & approvals

Capture invoices from email, vendor portal, or uploads, then route them through configurable workflows with coding rules, approvers, and audit trails.
  • OCR and smart coding suggestions
  • Multi-level approvals with reminders
  • Duplicate and fraud-risk detection

Corporate card & spend control

Issue virtual and physical cards with real-time limits and rules so you control spend before it happens, not after month-end.
  • Card controls by amount, category, or merchant
  • Instant card issuance for projects and teams
  • Live visibility into outstanding spend

ERP integrations & reporting

Connect KIVU to your ERP so approved transactions and vendor data sync automatically – without changing your general ledger.
  • Connectors for leading ERPs and accounting systems
  • Configurable mapping for vendors, GL, and dimensions
  • AP and spend analytics out-of-the-box

Expense management & T&E

Give employees a simple way to submit and reconcile expenses while enforcing policy and budget at every stage.
  • Mobile receipt capture and per diem rules
  • Policy checks at submission and approval
  • Automatic matching to card transactions

Fraud prevention & controls

Build strong, audit-ready controls into your processes rather than relying on manual checks.
  • Segregation of duties and approval thresholds
  • Exception and anomaly monitoring
  • Full activity history on every transaction

Vendor self-service portal

Let suppliers submit invoices, upload documents, and track payment status without flooding your AP inbox.
  • Secure vendor registration and onboarding
  • Invoice and document submission
  • Real-time payment and remittance visibility

From email chaos to controlled, connected spend – in weeks, not months.

KIVU is delivered as a guided implementation. Our team works directly with your finance and IT teams to configure workflows, connect your ERP, and go live with priority entities and suppliers.

1. Discover & design

We review your current AP, T&E, and card processes, identify quick wins, and design workflows that mirror controls you need – not just the way things work today.

2. Connect & configure

We connect KIVU to your ERP, SSO, and email, then configure approval flows, coding rules, card limits, and vendor portal access.

3. Go live & optimize

We onboard your team and vendors, support the first waves of invoices and spend, and fine-tune rules based on how your business actually operates.

Your ERP is the system of record.
KIVU is the system of control.

Many ERP systems – on-premise and cloud – provide basic AP and expense functionality, but lack the depth, user experience, and controls finance teams need to manage modern spend.
KIVU is purpose-built for AP, expenses, card spend, and vendor collaboration. It sits alongside your ERP, strengthening controls without disrupting core financials.

Without KIVU

  • Email-driven approvals
  • Spreadsheets for coding and accruals
  • Multiple portals for cards and vendors

With KIVU

  • Single workflow for requests, approvals, and payments
  • Structured data with audit-ready logs
  • Unified experience for AP, employees, and vendors
Customer testimonial

Real results from real finance leaders.

“Implementing KIVU significantly reduced our internal processing costs as well as our overall T&E spend due to increased visibility in real time, including bank card integration right at the point of sale and flexible approval matrices. Kudos, KIVU!”
— Bob Badolato, Former CFO, CoWorx

See KIVU in action with your own AP and spend data.

Bring one month of invoices, expenses, and card statements to a live demo. We will show you how KIVU could automate your workflows, strengthen controls, and give you real-time visibility on top of the ERP you already use.
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